Title
Contract Recommendation for Amrep Diagnostic Software (Ordinance S-46071)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Amrep Manufacturing Company, LLC for purchase of Amrep Maxtrol diagnostic software. The aggregate value shall not exceed $44,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department maintains 25 Amrep refuse trucks. This contract will allow technicians to use manufacturer-specific software to diagnose and troubleshoot vehicle issues. This software is critical in identifying faulty components and reducing downtime in the Amrep refuse truck fleet. The software also contains vehicle specifications, repair manuals, wiring diagrams, and job aids to assist in diagnosing repairs. This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing that there is only one source for this essential diagnostic software. Amrep Manufacturing Company, LLC is the only authorized provider of Amrep Maxtrol diagnostic software.
Contract Term
The initial one year contract term will begin on or about Nov. 1, 2019 with four option years in increments of up to one year, for a total contract term of five years.
Financial Impact
This contract will have an estimated aggregate value not to exceed $44,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.