Title
Large Valve Repair and Replacement, Emergency Transmission Repair and Waterline Work - Construction Administration and Inspection Services - WS85500346, WS85500347 & WS85500399 (Ordinance S-49703)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the two consultants listed below, to provide Construction Administration and Inspection Services for the Large Valve Repair and Replacement, Emergency Transmission Repair and Waterline Work project. Further request to authorize execution of amendments to the agreements as necessary within the City Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $2.75 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide construction administration and inspection services for:
- repair, replacement, and new installation of water valves on an as needed and emergency basis.
- repairs to transmission waterlines on an as needed and emergency basis.
- installation and/or relocation of waterlines, valves, manholes, vaults, fire hydrants, and bypass assemblies related to waterline infrastructure.
- waterline and sewer main infrastructure relocations, installation and related work associated with project completed within the City of Phoenix and adjacent jurisdictions.
The Engineering consultant's services include but are not limited to: monitoring of contractor time, material work and job progress, daily interaction with contractors to clarify job requirements, review design or construction plans and provide recommendations, and inspect waterline and sewer main assets installed or relocated by or within another municipality or entity.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firms
Rank 1: HDR Engineering, Inc.
Rank 2: Brown and Caldwell, Inc.
Additional Proposers
Rank 3: Entellus, Inc.
Rank 4: Tristar Engineering & Management, Inc.
Contract Term
The term of each agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement values for each of the Engineering consultants will not exceed $1.375 million each, totaling $2.75 million including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.