Title
Sub-Regional Operating Group (SROG) 91st Avenue Wastewater Treatment Plant Pipe/Equipment Coating - Engineering Services - WS90100093 (Ordinance S-45551)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with RFI Consultants, LLC to provide Engineering Services for the 91st Avenue Wastewater Treatment Plant Pipe/Equipment Coating project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $500,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is for rehabilitation and replacement of existing protective coatings on wastewater infrastructure at the 91st Avenue Wastewater Treatment Plant. Equipment, pipes, manholes, and various other process structures at the plant require coatings to help protect the infrastructure from the harsh wastewater environment. In order for these coatings to be effective they require routine maintenance. The continual upkeep of protective coatings enhances and extends the life of the infrastructure.
RFI Consultants, LLC's services include, but are not limited to: evaluation of coating systems; testing of existing coatings and substrates; coating failure analysis; specification review and document preparation for selected coating systems; cost estimates; train staff in coating applications; working in a confined space in conformance with OSHA; local laws and standards; construction administration; inspection and testing services.
The 91st Avenue Wastewater Treatment Plant is owned by the Sub-Regional Operating Group and operated by the City of Phoenix.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. One firm submitted a proposal and is listed below.
Selected Firm
Rank 1: RFI Consultants, LLC
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for RFI Consultants, LLC will not exceed $500,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The Sub-Regional Operating Group Advisors (SROG) authorized the project on Sept. 21, 2017 for funding in fiscal year 2018-2019.
Location
5615 S. 91st Ave.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.