Title
***ITEM CORRECTED (SEE ATTACHED MEMO)*** Verification of Employment/Income and Unemployment Cost Management Services - RFP HR-20-119-Amendments (Ordinance S-52204) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute amendments to Contract 152878 with Sheakley Uniservice, Inc. and Contract 152990 with Frontline eSolutions, LLC dba UConfirm, to extend contract terms. In addition, request to assign Contract 152990 from Frontline eSolutions, LLC dba UConfirm, to Tax Credit Co., LLC. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed; request to continue using Ordinance S-46877.
Report
Summary
The Unemployment Cost Management Services agreement (Contract 152878) is needed to respond to all unemployment insurance claims. The contractor processes all initial claims, reviews benefit decisions and appeals and acts as the City's agent and Attorney in Fact for disputed claims. The agreement relieves the Human Resources and Law Departments' staff from managing this process.
The Verification of Employment and Income Services agreement (Contract 152990) provides verifications for current employees, former employees and retirees who are applying for personal loans, mortgages, property rental, other employment, social service agency assistance and other purposes. The commercial verifiers pay the verification fees to the Contractor. No fees are charged to the City or to social service verifiers. Fees are only charged to entities verifying on behalf of the City employee. The agreement relieves City staff from responding to reference checks.
A six-month extension is requested to allow sufficient time for the completion of competitive solicitations for new contracts. Requests for Proposals are currently in progress for both services.
Contract Term
Upon approval the contracts will be extended through June 1, 2026.
Financial Impact
The aggregate cost of the contracts will not exceed $40,000, and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Verification of Employment/Income and Unemployment Cost Management Services Contracts 152990 and 152878 (Ordinance S-46877) on August 26, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager David Mathews and the Human Resources Department.