Title
Request for Qualifications Recreational Services Qualified Vendor List - HSDPKS05102017 (Ordinance S-43838)
Description
Request authorization for the City Manager, or his designee, to award and enter into contracts with responders to the Request for Qualifications (RFQ) for Recreational Services, and further authorize the City Controller to add the responders to existing Ordinance S-43569. The disbursed funds related to this item are not to exceed a total of $450,000 for the Human Services Department and a total of $1,845,000 for the Parks and Recreation Department over the three-year life of the Qualified Vendor List (QVL).
Report
Summary
The Parks and Recreation and Human Services departments concluded a Recreation Entertainers and Instructors QVL (HSDPKS02012017) on Feb. 1, 2017. The opportunity was awarded to 123 service providers and was a joint venture between the Human Services and Parks and Recreation departments. Both Human Services and Parks and Recreation staff expressed that more qualified instructors would help to continue increasing attendance and revenue at City of Phoenix community centers, senior centers and other facilities. As a result, the QVL opportunity was re-opened.
Procurement Information
45 additional submittals were deemed responsive.
Contract Term
The Recreational Services QVL will be in effect for three years, ending Aug. 31, 2020.
Financial Impact
The approval of this request will not change the financial impact of Ordinance S-43569. The total cost of the Human Services Department contract will not exceed $450,000 over the three-year life of the QVL ($150,000 per fiscal year). The Parks and Recreation Department contract will not exceed $1,845,000 over the three-year life of the QVL ($615,000 per fiscal year). Funds are available in the Human Services Department's General Fund operating budget and the Parks and Recreation Department's Recreation Fund operating budget, which is supported by recreation fees.
Concurrence/Previous Council Action
Ordinance S-43569 was adopted on May 31, 2017 to award entertainers and instructors the opportunity to provide a multitude of classes, programs and other services to the community. Some of the classes, programs, and services include, but are not limited to, sports, dance, fitness, music, art, theater and language instruction.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Human Services and Parks and Recreation departments.