Title
Edwards Fire Life Safety Systems - Requirements Contract - IFB 19-002 (Ordinance S-45095)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Southwest Integrated Solutions to provide test, inspection, and repair services for the Networked Edwards Fire Life Safety System for the Phoenix Convention Center Department (PCCD). Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate value of the contract will not exceed $300,000, with an annual estimated expenditure of $60,000.
Report
Summary
PCCD will use services under this contract to provide annual testing, maintenance, and repair of the Edwards fire alarm system in Symphony Hall, the Herberger Theater, Orpheum Theatre, Phoenix Convention Center South Building, Regency Garage, Heritage Garage, and East Garage. This contract will provide all testing, maintenance and repair services for the system.
Procurement Information
Invitation for Bid (IFB) 19-002 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the PCCD Financial and Procurement Services section on Sept. 6, 2018. The offer was evaluated on price, responsiveness to specifications and responsibility to provide the required services. The price was determined to be fair and reasonable based on the previous contract pricing. The solicitation notification was publicly posted and available for download from the City's website.
The vendor's offer is as follows: Southwest Integrated Solutions - $60,000 annually
The Deputy Phoenix Convention Center Director recommends that the offer from Southwest Integrated Solutions be accepted.
Contract Term
The five-year contract term will begin on or about Dec. 1, 2018.
Financial Impact
The five-year aggregate value will not exceed $300,000, with annual estimated expenditure of $60,000. Funds are available in the Phoenix Convention Center Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.