Title
SR85 Landfill Tarp Purchase - IFB 22-SW-040 - Requirements Contract (Ordinance S-48469)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ConWal Inc., dba Southwestern Sales Co., to purchase tarps for the State Route 85 Landfill. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $542,780.
Report
Summary
The State Route 85 (SR85) Landfill is the City of Phoenix's primary waste disposal landfill, located in Buckeye, Ariz. The SR85 Landfill uses tarps for alternative daily cover and operates under a Master Facility Plan approved by the Arizona Department of Environmental Quality (ADEQ). Tarps are the preferred alternative daily cover because they save airspace, which in turn maximizes efficient use of the excavated cell and increases the useful life of the landfill. Over time, these tarps must be replaced due to normal wear and tear and degradation by light and heat.
Procurement Information
An Invitation for Bid, 22-SW-040, was conducted in accordance with Administrative Regulation 3.10. One offer was received by the City on Feb. 9, 2022. The offer was evaluated based on responsiveness to all specifications, terms and conditions, and lowest bid.
ConWal, Inc. dba Southwestern Sales Co.: $108,556
Contract Term
The initial two-year contract term will begin on or about June 1, 2022 through May 31, 2024. Provisions of the contract may include an option to extend the term for up to three years, to be taken in one-year increments, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value will not exceed $542,780, with an estimated annual expenditure of $108,556.
Funding is available in the Public Works Department's budget.
Location
The SR85 Landfill is located at 28633 W. Patterson Road, Buckeye, Ariz.
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.