Title
Roofing Analysis Consultant - Requirements Contract - RFP 21-004 (Ordinance S-48176)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Bluefin LLC, Tremco Roofing, Inc., and Western Roof Evaluation Corporation to purchase Roofing Analysis and Consultative Services for citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $360,000.
Report
Summary
The City of Phoenix requires roofing consulting services to inspect and assess current roofing structures of City-owned buildings to ensure roofs are properly maintained and repaired in accordance with building codes for the safety of occupants, employees, and the public. In addition, a roofing assessment is necessary for building maintenance to ensure that buildings meet the City’s building codes and are available to the public.
The Contractor will perform consultative roofing services for City-owned buildings that include comprehensive assessments of a building’s roof structure to produce a Building Assessment Survey and Evaluation (BASE) Study and Specification Document. The BASE Study and Specification Document will outline the work that needs to be completed by City-contracted roofing suppliers. In addition, the Contractor will conduct periodic on-site quality assurance inspections to ensure the roofing contractor’s work is in accordance with the BASE Study and Specification Document.
Procurement Information
RFP 22-004 was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Procurement Division on July 28, 2021. The notification was sent to 376 suppliers and was publicly posted and available for download from the City's website. These contracts will be for multi-department use, with the Public Works and Water Services departments being the primary users.
The proposals were scored by a three-member evaluation panel based on the following criteria:
Experience and Qualification - 400
Method of Approach - 325
Price - 275
The Assistant Finance Director recommends that the offers from Bluefin LLC, Tremco Roofing, Inc., and Western Roof Evaluation Corporation be accepted as the highest scored, responsive and responsible offers that are most advantageous to the City.
Contract Term
The five-year contract term will begin on or about Dec. 15, 2021.
Financial Impact
The aggregate contract value will not exceed $360,000.
Funding is available in the Public Works and Water Services departments’ budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters, and the Public Works and Water Services departments.