Title
Authorize Additional Funding for the Turf Mowing Services Contract - PKS-RFQ-24-0323- Amendment (Ordinance S-52336) - Districts 1, 2, 3 & 6
Description
Request to authorize the City Manager, or the City Manager's designee, to allow additional expenditures under Contract 160746 with URW, LLC dba United Right of Way for turf mowing services for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The two-year total value of the Contract will not exceed $370,000.
Report
Summary
This contract provides all necessary labor, materials, equipment, and supplies for the mowing of general turf areas and athletic turf areas at 13 park locations, at the turf height and frequency per site as specified by the Parks and Recreation Department. The immediate need for additional funding is required to sustain these essential services through the end of the contract term which expires on April 30, 2026.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as the result of an approved Determination Memo based on the following reason: Special Circumstance without Competition. The existing turf mowing services contract with URW, LLC dba United Right of Way was obtained through a Request for Quotes informal solicitation in March 2024. The determination is needed since the additional funding will exceed the informal threshold. A new solicitation process will be performed prior to the termination of the existing contract with URW, LLC dba United Right of Way.
Contract Term
The contract term remains unchanged, ending on April 30, 2026.
Financial Impact
Upon approval of $150,000 in additional funds, the revised aggregate value of the contract will not exceed $370,000. Funds are available in the Parks and Recreation Department's budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Turf Mowing Contract 160746 (Ordinance S-50843) on May 15, 2024.
Location
Council Districts: 1, 2, 3, and 6
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.