Title
Generator Maintenance, Inspection, and Repair Services Agreement (Ordinance S-48559)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with: Bud Griffin Customer Support - Arizona, LLC; and Loftin Equipment Company, for generator maintenance, inspection, and repair services in City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the agreements will not exceed $1,089,600.
Report
Summary
The Public Works Department is responsible for maintaining and repairing emergency standby generators in City-owned facilities. These generator services include annual and interval inspections, maintenance, and repairs on an as-needed basis for all generators. The generators provide electrical power to critical sites, buildings, and systems in the event of a utility electrical power loss. This agreement will also provide services for facilities maintained by the Aviation, Phoenix Convention Center, and Water Services departments.
Procurement Information
Invitation for Bid 22-FMD-044 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Public Works Department Procurement Services Division on Feb. 16, 2022. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Bud Griffin Customer Support - Arizona, LLC and Loftin Equipment Company were deemed fair and reasonable.
Group A - Annual Services and Load Bank Testing:
Bud Griffin Customer Support - Arizona, LLC: $153,215 bid total; and
Loftin Equipment Company: $202,955 bid total
Group B - Interval Maintenance Services:
Loftin Equipment Company: $14,010 bid total
Contract Term
The one-year term of the contracts will begin on or about June 1, 2022. The contracts will include four one-year options to extend the term, for a total contract term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreements, including all option years, is $1,089,600, including all applicable taxes, with an estimated annual expenditure of $217,920.
Funding is available in the Aviation, Phoenix Convention Center, Water Services and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua, Inger Erickson and Karen Peters, and the Aviation, Phoenix Convention Center, Water Services and Public Works departments.