Title
35th Avenue: I-10 to Camelback Road (BUILD) - Engineering Services - ST89340634 (Ordinance S-48264)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Entellus, Inc., to provide Engineering Services that include assessments, surveys, design and possible construction administration and inspection services for the 35th Avenue: I-10 to Camelback Road (BUILD) project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $3,094,505.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to, electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to implement a series of improvements that target current pedestrian and vehicular safety concerns on 35th Avenue between Interstate 10 and Camelback Road, as well as improve vehicular mobility. It includes three pedestrian hybrid beacons, LED lighting, approximately nine intersection modernizations, upgraded signals throughout the corridor, raised medians, pavement treatment on a deteriorated section, and installation of broadband to support intelligent and connected transportation systems. The 35th Avenue: I-10 to Camelback Road (BUILD) corridor safety project received funding from the United States Department of Transportation through its competitive discretionary Better Utilizing Investments to Leverage Development grant program.
Entellus, Inc.’s, services include, but are not limited to, providing data collection information, topographic surveying, drainage memorandum, traffic analysis, utility investigation, and geotechnical investigation; preparing right-of-way acquisition legal description documentation; completing final construction plans, specifications, and cost estimates; providing bid phase services and preparing project addenda; and providing possible construction administration and inspection services to include project progress monitoring, review and certification of progress payments, clarification and correction of technical project issues, and other services as needed for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below.
Selected Firm
Rank 1: Entellus, Inc.
Additional Proposers
Rank 2: Kimley-Horn & Associates, Inc.
Rank 3: CA Group, Inc.
Rank 4: CIVTECH, Inc.
Rank 5: Y S Mantri & Associates, LLC
Contract Term
The term of the agreement is four years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Entellus, Inc. will not exceed $3,094,505, including all subconsultant and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation Disadvantaged Business Enterprise program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Entellus, Inc. will work with a public engagement firm contracted by the City to provide public outreach by conducting interactive community meetings, small group and individual business owner meetings, and through a variety of media, including direct mail, door hangers, and/or flyers as needed for communication.
Location
35th Avenue: I-10 to Camelback Road
Council Districts: 4 and 5
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.