Title
Computer Hardware and Support Services, State of Arizona Cooperative Purchasing Agreements - COOP 21-031 (Ordinance S-47594)
Description
Request to authorize the City Manager, or his designee, to enter into linking agreements with the following vendors who have executed cooperative purchasing agreements with the State of Arizona for the purchase of computer hardware and support services as-needed for citywide use: Dell Marketing, LP (contract ADSPO16-098163); HP Inc., (contract ADSPO16-098209); International Business Machines (IBM) (contract ADSPO16-098793); HPE, Inc (contract ADSPO16-098209); NetApp, Inc. (contract ADSPO16-098203) and Transource Services Corporation (contract ADSPO16-098200). Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value of these contracts will not exceed $17,500,000.
Report
Summary
The computer hardware and support services contracts provide a wide variety of technology needs for all City departments. Purchases made under these contracts include on-going replacement of end user computer hardware, peripheral equipment, devices, laptops, tablets, monitors, power cables, other end of life user devices and support services.
Procurement Information
In accordance with Administrative Regulation 3.10, a linking agreement is required when the City uses a cooperative agreement from another public agency. The computer hardware and support services contracts were awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
Both the American Bar Association and National Institute of Government Purchasing endorse the use of cooperative purchasing agreements by municipalities and other public institutions. An established best practice in government procurement, cooperative purchasing agreements provide extensive benefits to procurement officials by leveraging volume purchasing for maximum cost benefit and ensuring best value.
The Deputy Finance Director recommends that the City Council approve linking agreements to the cooperative purchasing agreements with Dell Marketing, LP; HP Inc.; IBM; HPE, Inc; NetApp, Inc. and Transource Services Corporation.
Contract Term
The initial contract term will be through July 31, 2022, with one additional one year option to extend.
Financial Impact
The aggregate contract value will not exceed $17,500,000. Funds are available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.