Title
Authorization to Issue a Request for Proposals for an Owner Representative for Energy Performance Contracts (Ordinance S-50030)
Description
Request to authorize the City Manager, or his designee, to issue a Request for Proposals (RFP) for an owner representative to assist City staff in evaluating energy efficiency and renewable energy project proposals submitted by energy service companies on contract with the City. Further request to authorize the City Manager, or his designee, to execute an amendment to Contract 146596 with JBA Consulting Engineers Inc. dba NV5 Consultants (NV5), that extends the end date of the current contract by 12 months to October 31, 2024 to ensure adequate time is available to conduct the full procurement process and contract signing prior to the current owner representative contract expiring. Additionally request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The City has contracts with five Energy Service Companies (ESCO) under the Job Order Contract (JOC) program to install energy efficiency measures on a large number of City facilities totaling approximately 11.5 million square feet of space. The Owner Representative acts as a Project Facilitator, working with all ESCOs to achieve the City's energy reduction goals and provide oversight. The scope of work includes proposal analysis, project review, project implementation inspection, and post-completion Measurement and Verification (M&V) reviews.
The procurement process may require more than six months to complete and, therefore, staff are requesting an extension on the current owner representative contract with NV5 in order to ensure City services and projects are not interrupted.
Contract Term
The amendment to the current owner representative contract will extend the end date of the NV5 contract from Oct. 31, 2023 to Oct. 31, 2024.
Financial Impact
A recommendation for approval of the selected firm will be brought back to City Council at a later date. The current authorization for the Owner Representative was previously approved for expenditures not-to-exceed $544,000 using the existing revolving energy fund cost center. No additional spending authority is required.
Concurrence/Previous Council Action
The City Council approved:
- Owner Representative for Energy Performance Contracts with JOC Vendors Contract 146596 (Ordinance S-44026) on Nov. 1, 2017.
- Owner Representative for Energy Performance Contracts with JOC Vendors Contract 146596 - Amendment (Ordinance S-45818) on June 19, 2019.
- Owner Representative for Energy Performance Contracts with JOC Vendors Contract 146596 - Amendment (Ordinance S-48046) on Oct. 27, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Office of Sustainability.