Title
Federal Lobbying Services (Ordinance S-44048)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Holland & Knight, LLP, to provide federal lobbying services for the Office of Government Relations. The aggregate value of this contract will not exceed $1,380,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will allow the City of Phoenix to be represented by a bipartisan federal team who will represent the City's interests to decision makers in Washington D.C., with the goal of advancing the City's federal agenda to benefit City programs and services, and ultimately, City residents. The City's federal agenda is divided into four issue areas: Public Safety; Transportation; Water, Environment, Parks and Sustainability; and Community Development. Services will include working closely with members of Congress and federal agencies to address municipal issues; providing information on City projects and seeking assistance on issues of interest to the City; coordinating meetings when Phoenix representatives are in D.C.; developing strategies to address challenges City departments might have with federal program requirements; and analyzing pending legislation, rulemaking and grant funding opportunities.
Procurement Information
Request for Proposal 17-196 was conducted in accordance with Administrative Regulation 3.10. There were 11 offers received by the Finance Department's Procurement Division on Aug. 4, 2017; however, one was deemed non-responsive for taking exception to the City's insurance requirements. The proposals were scored by a five-member evaluation panel based on the following evaluation criteria: Qualifications and Expertise (400 points); Demonstrated Relevant Experience (300 points); Approach to Scope of Work (200 points); and Cost (100 points). The highest-scoring offers are as follows:
Holland & Knight: 985 points
Baker Donelson: 687 points
Capitol Strategies: 600 points
The Deputy Finance Director recommends that the offer from Holland & Knight, LLP, be accepted as the highest-scored, responsive, and responsible offer that is most advantageous to the City.
Contract Term
The two-year contract term shall begin on or about Dec. 1, 2017. Provisions of the contract include options to extend the term up to three years, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate value of the contract will not exceed $1,380.000, with an estimated annual expenditure of $276,000. Funds are available in the Office of Government Relations' budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Office of Government Relations.