Title
Large Valve Repair and Replacement - Engineering Services - WS85500347 (Ordinance S-45050)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Brown and Caldwell, Inc. to provide Engineering Services that include construction administration and inspection (CA&I) services for the Large Valve Repair and Replacement project. Further request to authorize the execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $787,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to maintain the City’s water transmission system. In order to do so, it is critical to identify and repair leaking and broken large valves in water transmission mains citywide. The consultant will perform CA&I services on an as-needed basis to support the Large Valve Repairs Job Order Contract (JOC). The CA&I consultant and JOC contractors will work together to address large valves in immediate need of repair.
Brown and Caldwell, Inc.'s services include, but are not limited to: project administration; construction inspections; special valve inspections; resident engineering services during construction; daily interaction with contractors to clarify job requirements; administration of contractor's contract, monitoring of job progress, preparation of record drawings, public information and public relations services as needed, and serving as the City's representative during work performed under the job order contract.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below:
Selected Firm
Rank 1: Brown and Caldwell, Inc.
Additional Proposers
Rank 2: Stanley Consultants, Inc.
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Brown and Caldwell, Inc. will not exceed $787,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department’s Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.