Title
Mailroom Equipment, Supplies and Maintenance - State of Arizona Cooperative Contract - ADSPO16-16987 (Ordinance S-45523)
Description
Request to authorize the City Manager, or his designee, to utilize the Maricopa County Cooperative Contract awarded as a result of solicitation - ADSPO16-16987, and to enter into a contract with Pitney Bowes, Inc. for mailroom equipment, supplies and maintenance. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $31,000.
Report
Summary
The mailroom equipment, supplies and maintenance contract will allow the Police Department to accurately and efficiently process mail through its mail folding/inserter high capacity sheet feeder machine. This equipment is used to prepare approximately 25,000 - 30,000 envelope mailers per month. In addition this contract covers repairs, maintenance, labor, travel time and parts required for repair for the term of the contract.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. The State of Arizona contract covers the purchases of mailroom equipment, supplies and maintenance; and was awarded May 15, 2017.
Contract Term
The five-year contract term shall begin on or about April 1, 2019.
Financial Impact
The aggregate contract value will not exceed $31,000. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.