Title
Accelerated Pavement Maintenance Program Update
Description
This report provides the Aviation and Transportation Subcommittee with an update on the Accelerated Pavement Maintenance Program.
THIS ITEM IS FOR INFORMATION AND DISCUSSION.
Report
Summary
Pavement Maintenance Acceleration Program
On Oct. 3, 2018, City Council approved an option to finance up to $200 million using future Transportation 2050 (T2050) streets revenues to accelerate the schedule of pavement maintenance projects on the City’s arterial and major streets.
On Dec. 12, 2018, City Council approved an implementation plan that could be accomplished within five years to improve the City's arterial and major collector streets, as well as the City's local and minor collector streets. T2050 funding would be used for arterial and major collector streets and local and minor collector street maintenance would be maintained using Highway User Revenue Funds (HURF). This implementation plan would expedite additional pavement maintenance and had two major implementation phases:
Phase 1 - Accelerate and complete in FY2018-19 and FY2019-20 the currently identified and approved asphalt mill and overlay treatments for all City streets previously scheduled as part of the five-year FYs 2019-2023 Capital Improvement Program budget. This accelerated schedule was approved by Council on Dec. 12, 2018.
Phase 2 - Identify and approve new miles of streets to receive asphalt mill and overlay projects in FYs 2021-2023. The process used to identify these new projects is described below.
Process for Identifying New Projects for Accelerated Pavement Maintenance
Through an intensive process that utilized public input, staff identified additional arterial and major collector street miles that can be completed in FYs 21-23 utilizing the following steps:
- Staff analyzed Pavement Condition Index (PCI) information from the Pavement Management System to identify streets that would likely be candidates for mill and overlay.
- Staff conducted field evaluations to validate the inclusion of streets identified as candidates for mill and overlay.
- Staff presented information on the Advanced Pavement Maintenance Program and received input from public meetings with community groups, block watches, homeowners associations, neighborhood organizations, safety events and large community events.
Public Input Communication Tools
Staff utilized a variety of methods and tools to solicit and collect public input in a robust community engagement process:
- The Accelerated Pavement Maintenance Program (APMP) website was used to communicate additional information about the program.
- An internet-based mapping tool, which allowed the public to provide their input by placing a pin drop on a map of the City. These pin drops could be used to identify specific defects on the road and helped direct staff to issues that could be resolved more immediately. Although it is not possible to calculate the number of people who provided input through this application, over 4,700 pin drops were placed on the map by individuals during the two-month input process.
- A dedicated email account and phone number provided input on streets identified as candidates for mill and overlay. In total, 212 emails were received through April 1, 2019. Of these emails approximately 166 were related to the APMP.
- Paper forms were provided to residents not comfortable utilizing digital tools.
- Direct interaction with staff at more than 60 public meetings also allowed residents to bring up any additional street related concerns.
Conflict Review Process
Proposed locations will be put through a thorough conflict review process, which includes examining other CIP projects from the Street Transportation, Water Services and Aviation departments, planned private developments, and projects of external utility companies. The conflict review process is critical to avoiding pavement cuts that would damage newly provided treatments. If there are conflicts with some streets, the schedule will be adjusted within the plan to accommodate as best as possible. In the event a conflict delays a street out of the current five-year plan, it will remain as a proposed project in a future year to be completed as soon as practical. Any changes to the APMP will be reflected in regular updates that are anticipated to be on an annual basis, at a minimum. Changes in the plan are driven by changes in budgets, street conditions and identification of conflicts with new projects that occur throughout the life of the plan.
Miles of Mill and Overlay Treatments Performed
After the APMP was approved in October 2018, staff moved forward implementing Phase I, accelerating streets in the five-year plan. The pavement preparation work, which includes crack sealing and replacement of Americans with Disabilities Act sidewalk ramps, began immediately after Council approval of the implementation plan. This work was done in advance of the actual mill and overlay work. Since paving work is not done during the winter due to the cold temperatures, the first APMP paving projects began construction in Spring 2019. To date, approximately 14 miles of APMP mill and overlay projects have been completed. Additionally, preparation work for normal and APMP projects have reached 172 miles since January 2019.
Public Outreach
As of April 1, 2019, staff presented at 64 community meetings, with additional meetings scheduled in April and May of 2019. Approximately 900 residents have been reached through these community meetings and an additional 6,400 residents have been reached through the larger community events. During the two-month input process, over 4,700 pin drops were placed on the Internet-based mapping tool.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.