Title
Comprehensive Health Platform and Wellness Portal Contract - COOP 23-010 - Request for Award (Ordinance S-49341)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Virgin Pulse, Inc. to provide a comprehensive health platform and wellness portal for the Human Resources Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,260,000. There is no financial impact to the City's General Fund. Funding is available through the City's wellness credits allocated from the City's medical carriers' contracts.
Report
Summary
This contract will provide the Human Resources Department with a comprehensive health and wellness program to assist in improving the overall health and wellbeing of City employees. The vendor will offer voluntary benefits to all eligible employees which includes health assessments, lifestyle management, health programs, individualized rewards, incentive programs, web-based resources, health challenges, and health management and coaching. The vendor has contracts with several public-sector employers in the local region and has the capability to handle a large employer, such as the City of Phoenix.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The State of Arizona's cooperative contract best aligns with the Human Resources Department's need for a comprehensive health and wellness program.
Contract Term
The contract will begin on or about March 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value for will not exceed $1,260,000 for the five-year aggregate term. There is no financial impact to the City's General Fund as funding is available through the City's wellness general fund credits allocated to the City from our medical carriers' contracts.
Funding is available in the Human Resources Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.