Title
Family and Medical Leave Act Administration Services - RFP HR 20-125 - Amendment (Ordinance S-52582) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 154054 with FMLA Source Inc. to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed. Request to continue using Ordinance S-47384.
Report
Summary
This contract provides expert FMLA administration services including claims management, documentation, reporting, and compliance with FMLA regulations. Deliverables include reviewing applications, determining eligibility, verifying medical certification, case management, tracking absences, transmitting leave records to the City, and ensuring fair and consistent application of FMLA requirements. The Contractor will be responsible for ensuring the City maintains compliance with state and federal FMLA laws and HIPAA privacy requirements.
A two-month extension is needed to allow the City time to complete the solicitation process.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contract will be extended through December 31, 2026.
Financial Impact
The aggregate value of the contract will not exceed $1,300,000, and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Family and Medical Leave Act Administration Services - Contract 154054 (Ordinance S-47384), March 17, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager David Mathews and the Human Resources Department.