Title
Event Equipment Rental Services - PKS-IFB-26-0175 Amendment (Ordinance S-52974) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to consent to the assignment of Event Equipment Rental Services Contract 165161 with Luna Brinca Rentals LLC to Top Event Rentals LLC. No additional funds are needed; request to continue using Ordinance S-52735.
Report
Summary
The Parks and Recreation Department was notified after contract award and prior to contract execution that the awarded vendor had an entity change. The purpose of this amendment is to consent to the assignment of the contract with Luna Brinca Rentals LLC to Top Event Rentals LLC. Top Event Rentals LLC has acquired Luna Brinca Rentals LLC. This amendment will allow for the contract and contract duties to move forward unhindered.
The contract will provide event equipment and rental services for large-scale City-sponsored events and numerous community and special events hosted by the Parks and Recreation and Aviation departments. Equipment rentals may include canopies, chairs, tables, lighting, generators, temporary barricades, and Americans with Disabilities Act required platforms and ramps. Services may include transportation, set-up, and tear-down of equipment. The contracts are critical to the City as they ensure the safe, efficient, and professional execution of event equipment rental services that enhance community engagement, cultural programming, and public enjoyment.
Contract Term
The contract term remains unchanged, ending on April 30, 2031.
Financial Impact
The aggregate value of the contract will not exceed $755,000, and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Event Equipment Rental Services 165161 (Ordinance S-52735) on April 8, 2026.
Department
Responsible Department
This item is submitted by Deputy City Managers Cynthia Aguilar and Frank McCune and the Parks and Recreation and Aviation departments.