Title
Deer Valley Airport Precision Approach Path Indicator System Upgrade - Engineering Services - AV31000091 (Ordinance S-46895)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Lean Technology Corporation, to provide Engineering Services that include design, and construction administration and inspection services for the Deer Valley Airport (DVT) Precision Approach Path Indicator (PAPI) System Upgrade project. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $108,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to upgrade the existing two-box Federal Aviation Administration (FAA) PAPI system to a four-box LED PAPI system at DVT. DVT's four existing PAPIs utilize a two-light system. These lights provide information to the pilot for the approaching aircraft whether the aircraft is above or below the ideal glide path to the runway. A four-light system provides the pilot with more precise information. The proposed four-light system enhances a pilot's situational awareness and increases safety.
The scope of this project will include, but is not limited to: demolition of the existing L-881 PAPI system, design, purchasing, installing, and flight checking the new four-box LED PAPI systems on both ends of both runways at DVT for a total of four complete systems, replacing all existing power cabling and transformers from the lighting vault to each site location, and any conduit necessary to complete the installation and facilitate the proper operation of the new systems.
Lean Technology Corporation's services include, but are not limited to: generating Construction Safety Phasing Plan (CSPP) and revisions based on project needs and/or DVT Operations needs, compiling Construction Management Plan with required documentation, generating Engineer’s Design Report required for FAA and Airport Improvement Program grant compliance, designing and generating accurate construction drawings and specifications with structural and electrical components, updating existing drawings and specifications as required, providing construction cost estimates, working with stakeholders from various agencies, abiding by the most current FAA Advisory Circulars, possible geotechnical engineering investigations to validate structural pavement and subgrade requirements, possible surveying to update existing grades, investigating utility conflicts, and construction administration and inspection.
This project is essential to the health, safety, and welfare of the public and critical operations of the City.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Lean Technology Corporation
Additional Proposer
Rank 2: Garver, LLC
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Lean Technology Corporation will not exceed $108,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. On April 13, 2020, the Aviation Department received a signed grant agreement from the Arizona Department of Transportation. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
702 W. Deer Valley Road
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.