Title
Toxicity Identification Evaluation - Professional Services - WS90100103 and WS90200023 (Ordinance S-51171)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Hazen and Sawyer, P.C. to provide technical expertise and support related to the Toxicity Identification Evaluation project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $300,000.
Additionally, request to authorize the City Manager, or his designee, to take all actions as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
The purpose of this project is to remain in compliance with the conditions and requirements of National Pollutant Discharge Elimination System and Arizona Pollutant Discharge Elimination System permits. Services will be provided for the following facilities, but are not limited to: 91st Avenue Wastewater Treatment Plant, 23rd Avenue Wastewater Treatment Plant, Cave Creek Water Reclamation Plant, and Rio Salado Habitat Restoration Area.
Hazen and Sawyer, P.C.’s services include, but are not limited to: Updating Toxicity Identification and Toxicity Reduction Evaluation (TIE/TRE) work plans, provide consultation related to Whole Effluent Toxicity (WET) testing results, provide support in the implementation of accelerated testing procedures, provide analytical lab services to conduct WET/TIE testing through an accredited laboratory, identify toxicant(s), investigate the source of toxicity, recommend potential control methods to reduce toxicity, analyze process/regulatory impacts of changes at facilities or changes in operation, provide written reports of all investigations/testing and participate in meetings with regulatory agencies.
The 91st Avenue Wastewater Treatment Plant is owned by the Sub-Regional Operating Group (SROG) and operated by the City of Phoenix.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Hazen and Sawyer, P.C.
Additional Proposer
Rank 2: Enthalpy Analytical, LLC
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Hazen and Sawyer, P.C. will not exceed $300,000 including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget utilizing SROG funds. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The SROG advisors authorized the project on December 21, 2023.
Location
91st Avenue Wastewater Treatment Plant, 23rd Avenue Wastewater Treatment Plant, Cave Creek Water Reclamation Plant and Rio Salado Habitat Restoration Area.
Council Districts: 2, 7 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Inger Erickson, the Water Services Department, and the City Engineer.