Title
Van Rental - Requirements Contract - IFB 18-179 (Ordinance S-44797)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Carl Van Rentals and A-1 Leasing, Inc. for van rentals for the Parks and Recreation Department, in an amount not to exceed $100,000 over the five-year term of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will allow the Parks and Recreation Department to rent vans to support various summer and recreational programs offered by the City. The contracts will offer two types of vans to rent: a 15-passenger van and a 4-passenger, wheelchair-accessible van, on a daily, weekly or monthly basis. The rental of these vans will enhance and support the quality of summer and recreational programs provided by the City to the residents of Phoenix.
Procurement Information
IFB 18-179 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Finance Department's Procurement Division on April 27, 2018. The following are the recommended offerors who provide the lowest cost to the City. Individual line items will be awarded to the lowest-priced bidder. The following were the two offers received:
A-1 Leasing, Inc.: Unit price range $166.33 daily, $830.76 weekly, $2,252.21 monthly
Carl Van Rentals: Unit price range $103.13 daily, $687.59 weekly
The Deputy Finance Director recommends that the offers from A-1 Leasing, Inc. and Carl Van Rentals be accepted as the lowest priced, responsive and responsible offers.
Contract Term
The term of the contract will be five years beginning on or about July 1, 2018.
Financial Impact
The aggregate contract value will not exceed $100,000, with an estimated annual expenditure of $20,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation and Finance departments.