Title
Photo Speed Enforcement RFP 14-021B - Requirements Contract (Ordinance S-46834)
Description
Request for the City Manager, or his designee, to authorize additional funds in the amount of $715,771 and a revised aggregate value of $4,268,547, for Contract 139520 with Redflex Traffic Systems, Inc. The contract was originally awarded on Oct. 15, 2014. On Dec. 11 and Dec. 18, 2019 the Subcommittee and City Council respectively, recommended that mobile photo speed enforcement be extended. The extension of the current contract was effective Jan. 1, 2020 through April 30, 2020. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Police Department’s program included eight mobile photo speed enforcement vehicles for use in 15 mph school zones and other student crossings at or near schools.
At the Public Safety and Justice Subcommittee held Dec. 11, 2019, staff was directed to work with Redflex Traffic Systems, Inc. to develop an option that would only extend services for the eight mobile photo speed enforcement vehicles. Additional funds are necessary to pay for invoices that are paid in arrears when the tickets and process server fees are adjudicated. It can take several years to adjudicate tickets and process server fees and as a result, it was difficult for the department to estimate the additional funds needed at the time of the original contract extension.
Contract Term
The contract term was effective Jan. 1, 2020 through April 30, 2020. Due to the pandemic, all operations ceased effective March 16, 2020. There is no contract authority for any additional mobile photo speed enforcement. However, authorization for additional expenditures is necessary to pay outstanding invoices.
Financial Impact
The additional expenditures will be $715,771 with a revised aggregate value of $4,268,547. In the first quarter of this year, the Municipal Court has received $459,464 in revenue. The projected revenue for the second quarter is $202,787. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.