Title
Concrete and Asphalt Restoration - 2-Step Job Order Contracting Services - JOC252 (Ordinance S-52855) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into separate master agreements with three contractors listed in Attachment A, to provide Concrete and Asphalt Restoration Job Order Contracting services for the Water Services Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $108 million.
Additionally, request to authorize the City Manager, or the City Manager's designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Job Order Contracting (JOC) contractors’ services will be used on an as-needed basis to provide Concrete and Asphalt Restoration Job Order Contract services to remove temporary asphalt patch (cold mix) and replace with permanent hot mix; remove and replace concrete curb and gutter, sidewalk, sidewalk ramps, and driveways; adjust utilities, including manhole frames, covers, valve boxes, and survey monuments; and install 1/2 sack controlled low strength material or Aggregate Base Course. Work locations are citywide on arterials, collectors, local streets, and outside of the City right-of-way where City water and sewer infrastructures are present. Services are for emergency and non-emergency situations. Additionally, the JOC contractors will be responsible for fulfilling Small Business Enterprise Program requirements.
Procurement Information
The selections were made using a two-step qualifications and price-based selection process set forth in Section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-604(H), the City may not publicly release information on proposals received, including the scoring results, until an agreement is awarded. Sixteen firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each master agreement is for up to five years, or up to $36 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement value for each of the JOC contractors will not exceed $36 million, including all subcontractor and reimbursable costs. The total fee for all services will not exceed $108 million.
Request to authorize the City Manager, or the City Manager's designee, to execute job order agreements performed under these master agreements for up to $4 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer, Deputy City Manager Amber Williamson, the Water Services Department and the City Engineer.