Title
HVAC Exhaust and Duct Cleaning - Requirements Contract - IFB 19-006 (Ordinance S-45279)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with KM Facility Services, LLC for heating, ventilation, and air-conditioning (HVAC) duct and exhaust cleaning services for the Fire, Public Works, and Aviation departments, for five years in an amount not to exceed $1,125,000. Further request authorization for City Controller to disburse funds related to this item.
Report
Summary
This contract will provide maintenance, cleaning, sanitizing, and repair of HVAC duct and exhaust systems and kitchen vent systems at multiple Citywide facilities for the Fire, Public Works and Aviation departments. Regular cleaning and maintenance is critical to ensure proper operation of the HVAC systems and equipment. Failure to maintain these systems in proper working condition increases the risk of health and safety issues for customers and employees at these facilities.
Procurement Information
Invitation for Bid 19-006 was conducted in accordance with Administrative Regulation 3.10. There were five offers received by the Finance Department's Procurement Division on Oct. 26, 2018. One offer was allowed to be withdrawn at the request of the Offeror. The three lowest-priced, responsive and responsible offers are:
-KM Facility Services, LLC: $108,431
-Dirti National dba Dirti Ducts: $114,554
-American Technologies, Inc.: $196,226
The Deputy Finance Director recommends the offer by KM Facility Services, LLC be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about April 1, 2019.
Financial Impact
The aggregate contract value will not exceed $1,125,000, with an estimated annual expenditure of $225,000. Funds are available in the Fire, Public Works and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., Deputy City Managers Karen Peters and Deanna Jonovich, and the Fire, Public Works and Aviation departments.