Title
Project Managers and Business Analyst - Amendment (Ordinance S-52422) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute amendments to contracts with CE Wilson Consulting, LLC (Contract 144530); Envision, LLC (Contract 144528); IntraEdge, Inc. (Contract 144532); KollaSoft, Inc. (Contract 144531); and Scott Business Group, LLC (Contract 144533) to extend the contract term for professional Information Technology (IT) project management and business analysis services for the Information Technology Services (ITS) Department and in support of various departments. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are required; request to continue using ordinance S-50461.
Report
Summary
These contracts provide project managers and business analysts to augment staff in support of critical IT projects. The ability to utilize these contracts has allowed ITS to support and avoid disruption of critical projects and initiatives. Projects underway are Fire Computer-Aided Dispatch (CAD) Modernization, Learning Management System, Customer Care and Billing Upgrade, Citywide Power BI, Microsoft Project Online support, phone system migration and upgrade, and various others. The additional contract term allows the City to continue supporting existing engagements without delays or loss of project knowledge.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contracts will be extended through June 30, 2026.
Financial Impact
The aggregate value of the contracts will not exceed $17 million, and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Project Managers and Business Analyst, Contracts 144530, 144528, 144532, 144531, and 144533 (Ordinance S-43212) on February 1, 2017.
• Project Managers and Business Analyst, Contracts 144530, 144528, 144532, 144531, and 144533 (Ordinance S-47817) on July 1, 2021.
• Project Managers and Business Analyst, Contracts 144530, 144528, 144532, 144531, and 144533 (Ordinance S-48293) on January 26, 2022.
• Project Managers and Business Analyst, Contracts 144530, 144528, 144532, 144531, and 144533 (Ordinance S-49376) on January 25, 2023.
• Project Managers and Business Analyst, Contracts 144530, 144528, 144532, 144531, and 144533 (Ordinance S-50461) on January 3, 2024.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Information Technology Services Department.