Title
Enter Into Contracts for COVID-19 Related Homeless Services - Request for Proposals Contract Awards (Ordinance S-47793)
Description
Request to authorize the City Manager, or his designee, to enter into agreements with responsive offerors for COVID-19 related homeless services eligible under the Emergency Solutions Grant (ESG). The ESG eligible program components include: Emergency Shelter, Street Outreach, Rapid Rehousing, Homelessness Prevention, Data Collection and/or Administration. The term for each contract will begin on or about July 1, 2021 and end on Sept. 30, 2022. Aggregate expenditures will not exceed $9.1 million over the life of the contracts. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The City of Phoenix was awarded $22.8 million in Emergency Solutions Grant - CV2 (ESG-CV2) and Community Development Block Grant funding for homeless support services by the U.S. Department of Housing and Urban Development (HUD). ESG funds in the amount of $9.1 million were allocated to contract for homeless services in the following categories: Emergency Shelter, Street Outreach, Rapid Rehousing, Homelessness Prevention, Data Collection and/or Administration under the ESG expenditure guidelines. In doing so, the City of Phoenix seeks to end an individual’s homelessness through outreach and case management services, housing stabilization, and the eventual provision of a pathway to permanent housing while simultaneously adhering to Center for Disease Control recommendations to prioritize efforts for vulnerable individuals due to the COVID-19 pandemic.
Funding will be used to prevent, prepare for, and mitigate the effects of the Coronavirus pandemic among individuals and/or families experiencing homelessness who are at greater risk of exposure and susceptibility, and to support additional homeless assistance and prevention activities to alleviate the impacts of COVID-19 within the community.
Procurement Information
Request for Proposals, RFP-21-HSD-41, was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. The Human Services Department received 20 offers on May 15, 2021 and 14 were determined responsive and responsible to the solicitation requirements.
The Evaluation Committee comprised of staff and external stakeholders, evaluated all proposals based on the outlined evaluation criteria, responsiveness to all the specifications, terms and conditions, and responsibility to provide the required service. The Evaluation Criteria was as follows:
Cost and Fiscal Ability - 300 possible points
Organizational Capacity - 200 possible points
Service Methodology - 200 possible points
Strategies to Address Homelessness Plan Alignment - 200 possible points
Implementation Plan - 100 possible points
The Evaluation Committee reached consensus and determined that proposers with scores of 700 or higher are eligible for award. Those proposers with scores higher than 700 are listed below:
Emergency Shelter
A New Leaf, Inc.: 945 points
UMOM New Day Centers, Inc.: 898 points
Community Bridges, Inc.: 843 points
Homeward Bound: 824 points
Child Crisis Arizona: 789 points
Central Arizona Shelter Services, Inc.: 762 points
The Salvation Army: 739 points
Homelessness Prevention
Homeward Bound: 930 points
Rapid Re-housing
A New Leaf, Inc.: 948 points
Central Arizona Shelter Services, Inc.: 731 points
Street Outreach
Community Bridges, Inc.: 869 points
Southwest Behavioral Health Services, Inc.: 863 points
The Salvation Army: 735 points
Based on the scoring, the amount of funding available and the amount of funding requested, the following 10 proposals will receive funding. Individual contract amounts will not exceed requested funding as indicated in the table below, but proposals could receive partial funding based on negotiation and eligible costs under federal regulation.
Available Funding: $9.1 million
Emergency Shelter
A New Leaf - $129,129
UMOM New Day - $1,529,000
Community Bridges - $371,223
Homeward Bound - $1,471,301
Child Crisis Arizona - $1,196,459
Central AZ Shelter Services - $1,093,260
Total - $5,790,372
Homeless Prevention
Homeward Bound - $827,494
Total - $827,494
Rapid Re-housing
A New Leaf - $1,169,963
Total - $1,169,963
Street Outreach
Community Bridges Inc. - $785,979
Southwest Behavioral Health Services - $584,198
Total - $1,370,177
Total All Proposals - $9,158,006
Contract Term
The term for each contract will begin on or about July 1, 2021, and end on Sept. 30, 2022.
Financial Impact
Aggregate expenditures will not exceed $9.1 million over the life of the contracts. One-time funds are available from the ESG. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.