Title
Laboratory Testing Services Recommendation (Ordinance S-43871)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Fiberquant Analytical Services, to provide laboratory testing services for the Public Works, Parks and Recreation, Housing, Human Resources, and Water Services departments in an amount not to exceed $45,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Laboratory testing is required during repair and renovation of City-owned facilities, where asbestos, lead, and/or mold may be present. Certified City employees collect samples that are sent to a lab for testing before demolition begins.
Procurement Information
Request for Quotations (RFQ) 18-FMD-003 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the City on May 26, 2017. The offer was evaluated based on responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by Fiberquant Analytical Services is deemed fair and reasonable based on the market.
Contract Term
The initial contract term will begin on or about Sept. 1, 2017, and end on Aug. 31, 2018. Provisions of the contract include an option to extend the term up to two years, in increments of up to one year, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value will not exceed $45,000, with an estimated annual expenditure of $15,000. Funds are available in the Public Works, Parks and Recreation, Housing, Human Resources, and Water Services departments budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., Deputy City Managers Karen Peters and Deanna Jonovich, and the Public Works, Parks and Recreation, Housing, Human Resources, and Water Services departments.