Title
Oracle Master Agreement - Amendment (Ordinance S-52802) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to contract 142562-AR-001 with Oracle America, Inc. to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed; request to continue using Ordinances S-47326; S-47524; S-48632; S-49815; S-51967; S-47295; S-47920; S-48180; S-48442; and S-49354.
Report
Summary
The Oracle Master Agreement 142562-AR-001 establishes the foundation of public sector terms and conditions and identifies the broad type of goods/services allowable. The City uses Oracle applications and technologies in multiple departments and they are an integral part of the daily operations of the City. Oracle applications and technologies are used in several critical Citywide systems such as Customer Care and Billing System used for water and solid waste billing, the Human Capital Management System used for human resources and payroll functions and Citywide Business Intelligence infrastructure.
ITS is the centralized managing partner overseeing departmental orders allowable under the Oracle Master Agreement. ITS assists with evaluating goods/services in use by the City including order processing and order management. Extended contract term is needed for continued use of Oracle products, services, cloud services, software licensing, support and maintenance.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the amendment will be effective on or about April 21, 2026, and will extend the contract term through October 21, 2026.
Financial Impact
The aggregate value of the contract will not exceed $43,262,089, and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Oracle Master Agreement, Contract 142562-AR-001 (Ordinance S-47326) on February 17, 2021.
Ordinance(s) for Annual Oracle Software, Hardware, Support, and Maintenance:
• Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-47524) on May 5, 2021.
• Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-48632) on May 25, 2022.
• Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-49815) on June 14, 2023.
• Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-51967) on June 4, 2025.
Ordinance(s) for Net New Purchases:
• Hardware and Software for Exadata Cloud@Customer, Contract 142562-AR-001 (Ordinance S-47295) on February 17, 2021.
• Citywide Construction Project Management Information Services - Licensing Services, Contract 142562-AR-001 (Ordinance S-47920) on September 8, 2021.
• Oracle Software License and Maintenance Services in Support of Water Services Department Critical Business Applications, Contract 142562-AR-001 (Ordinance S-48180) on December 15, 2021.
• Oracle Partitioning License, Contract 142562-AR-001 (Ordinance S-48442) on March 23, 2022.
• Oracle Advanced Security Licensing and Maintenance, Contract 142562-AR-001 (Ordinance S-49354) on January 25, 2023.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.