Title
Water Softener Exchange Rental Services Agreement - Request for Award (Ordinance S-47607)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Rayne of Phoenix, to provide water softener exchange rental services for the purpose of removing dissolved hard materials. Further request authorization for the City Controller to disburse all funds related to this item. The agreement will not exceed $125,000.
Report
Summary
Water softener exchange rental services and maintenance are required to soften water for disinfection systems at the water treatment plants and remote facilities. These systems are used to disinfect the water per water treatment regulations. Water must be softened in order for the disinfection system to function properly. The purpose of this agreement is to provide the Water Services Department with water softener exchange tanks to remove calcium and magnesium ions during this water treatment process.
Rayne of Phoenix's services include but are not limited to monitoring water softening resin levels, draining, cleaning and tank refills, and removal of tanks. The contract also provides all labor, materials, supplies, and associated services necessary for water softener tanks, equipment and maintenance and repair.
Procurement Information
The recommendation was made using an Invitation for Bids procurement process in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a bid and is listed below and was found to be responsive and responsible.
Selected Bidder
Rayne of Phoenix
Contract Term
The agreement will begin on or about Nov. 1, 2021, for a five-year aggregate term.
Financial Impact
The agreement value for Rayne of Phoenix will not exceed $125,000.
Funding is available in the Water Services Department’s Operating Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.