Title
Bookmobile for Underserved Areas - Architectural Services - ND30010039 (Ordinance S-50292)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Holly Street Studio, LLC to provide Architectural Services that include design and possible construction administration and inspection (CA&I) services for the Bookmobile for Underserved Areas project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $235,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide the design for an asphalt pad for a bookmobile, asphalt parking lot, restrooms, lighting, utilities, a garage to house the bookmobile and security cameras on an empty City owned parcel of land on the corner of Lower Buckeye Road and 67th Avenue.
Holly Street Studio, LLC’s services include, but are not limited to: final construction plans; specifications; engineering estimates; data collection information; surveying; materials reports; various utility adjustments; prepare the required documents for Environmental Clearance; post design bid assistance through award of construction; possible construction administration and inspection; and other work for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below:
Selected Firm
Rank 1: Holly Street Studio, LLC
Additional Proposer
Rank 2: Jammonstudios LLC
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Holly Street Studio, LLC will not exceed $235,000, including all subconsultant and reimbursable costs.
Funding is available in the Neighborhood Services Department's Operating budget utilizing Community Development Block Grant Neighborhood Enhancement and Infrastructure Program funds. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Public outreach will be provided as directed by the City.
Location
6620 W. Lower Buckeye Road
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Gina Montes and Alan Stephenson, the Neighborhood Services Department and the City Engineer.