Title
Aircraft Rescue and Fire Fighting Fleet Inspection Services - Requirements Contract - IFB 22-010 (Ordinance S-48037)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Fleet-Line Truck and Fire Equipment Repair to purchase Aircraft Rescue and Fire Fighting (ARFF) Fleet Inspection Services for the Phoenix Fire Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $108,000.
Report
Summary
The Phoenix Fire Department’s Aviation District requires ARFF fleet inspection by a third-party to assist with maintaining their Airport Operating certification under title 14 of the Code of Federal Regulation (CFR) Part 139 through the Federal Aviation Administration (FAA). The maintenance and operations of the ARFF fleet are critical to the successful operations of the Phoenix Fire Department Aviation District. The FAA’s annual inspection of certificated airports includes the maintenance records and verification of vehicle operations are in accordance with title 14 of the CFR Part 139.
The ARFF fleet of six vehicles is unique, costly, and very specialized. Performing an independent third-party inspection from a contractor that specializes on ARFF apparatus is very beneficial to ensure the FAA and the, Phoenix Fire Department Aviation District, that their ARFF fleet is being adequately maintained.
Procurement Information
IFB 22-010 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Procurement Division on Aug. 5, 2021 which were evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid notification was sent to 90 suppliers and was publicly posted and available for download from the City's website.
The Assistant Finance Director recommends that the offer from Fleet-Line Truck and Fire Equipment Repair be accepted as the lowest priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about Oct. 26, 2021.
Financial Impact
The aggregate contract value will not exceed $108,000. Funds are available in the Fire Department’s budget.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Fire Department.