Title
2018 Congestion Mitigation and Air Quality Alley Dustproofing - Design-Bid-Build Services - ST87400270 (Ordinance S-45810)
Description
Request to authorize the City Manager, or his designee, to accept VSS International, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with VSS International, Inc. for Design-Bid-Build Services for the 2018 Congestion Mitigation and Air Quality (CMAQ) Alley Dustproofing project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $2,547,000.
Report
Summary
The purpose of this project is to dustproof approximately 29.7 miles of alleys within Phoenix using a Fractured Aggregate Surface Treatment.
VSS International, Inc.’s services include, but are not limited to: approximately 210,420 square yards of clearing, grubbing, and subgrade preparation, including removal, hauling, and disposal of deleterious materials and degraded asphalt millings; 192,885 square yards of single application of liquid asphalt and precoated fractured aggregate; weed control; traffic control; and other miscellaneous items in various alleys within the City of Phoenix.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Four bids were received on March 5, 2019 and were sent to the Equal Opportunity Department (EOD) for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Engineer's Estimate and the two lowest responsive, responsible bidders are listed below:
Engineer's Estimate: $2,566,971.42
VSS International, Inc.: $2,547,000
Cactus Asphalt, Inc.: $2,660,000
Bidders who were deemed non-responsive are listed below, in alphabetical order:
Cholla Pavement Maintenance, Inc.
Lincoln Constructors, Inc.
The bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 180 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for VSS International, Inc. will not exceed $2,547,000, including all subcontractor and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Construction flyers are to be handed out prior to construction.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.