Title
16-Inch Paradise Valley Zone 3C Improvements Construction Administration and Inspection - Engineering Services - WS85500418 (Ordinance S-50754)
Description
Request to authorize the City Manager, or his designee, to enter into agreements with Entellus, Inc. to provide Engineering Services that include construction administration and inspection and possible design for the 16-Inch Paradise Valley Zone 3C Improvements project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to construct the second phase of the Paradise Valley Zone 3C Improvements which consists of approximately 6,000 linear feet of 16-inch transmission main with a new pressure reducing valve station.
Entellus, Inc.’s services include, but are not limited to; participation in final design meetings and review of construction plans and specifications; review of and recommendations regarding cost models/Guaranteed Maximum Price provided by the Construction Manager at Risk contractor; general project administration, construction inspections and special pipeline inspections; provide resident engineering services during construction and act as the City's representative; develop project schedule with the contractor; provide daily interaction with contractors to clarify job requirements; issue interpretations and clarifications of the construction documents; review shop drawings and test results; and review and certification of progress payments and change orders.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firm
Rank 1: Entellus, Inc.
Additional Proposers
Rank 2: Wood, Patel & Associates, Inc.
Rank 3: Sunrise Engineering, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Entellus, Inc. will not exceed $1 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
General Location: Along Shea Boulevard approximately 600 feet west of Tatum Boulevard, then along Tatum Boulevard to Mountain View Road, to 52nd Street
Council District: 3 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.