Title
VESTA E911 Public Safety Answering Point (PSAP) System - State of Arizona Cooperative Contract - ADSPO14-079526 (Ordinance S-46860)
Description
Request to authorize the City Manager, or his designee, to extend Contract ADSPO14-079526 with CenturyLink Communications, LLC. The initial installation of Aviation’s 911 system was delayed and the agreement requires an extension to match the warranty and service agreement term.
Report
Summary
The Aviation Department’s contract with CenturyLink is key to the emergency operations of Aviation’s Phoenix Sky Harbor’s Command Center. Phoenix Sky Harbor’s Command Center acts as the airport’s 911 system, a critical infrastructure that answers calls for police, fire, emergency medical services and other miscellaneous types of public safety calls for Aviation. Aviation Department contracted with Century Link to implement and provide Vesta E911 Emergency Dispatch Service in December 2015. The contract included initial first year of implementation followed by four years of maintenance and support services which would end on August 31, 2020. However, the implementation was not complete until the second year of the contract (September 2017). The four year support services began on October 1, 2017. The State of Arizona contract that covers 911 Public Safety Answering Point (PSAP) systems and related equipment and services was awarded on Sept. 1, 2014 and extended until Feb. 28, 2021. Therefore, Aviation department requests extension of the term of its contract with Century Link so that the fifth year of maintenance and support services for the Aviation Department Command Center Vesta E911 Dispatch System can be provided under the current State contract.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Utilization of cooperative agreements allows the City to benefit from the national government pricing and volume discounts. The State of Arizona contract covers 911 Public Safety Answering Point (PSAP) systems and related equipment and services and was awarded on Sept. 1, 2014.
Contract Term
This request is to extend the contract term to Sept. 30, 2021 to match the warranty and service agreement.
Financial Impact
This contract was approved by City Council on Dec. 2, 2015, with an original aggregate value of $961,737.30. No additional funds are needed for this contract extension.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation and Finance departments.