Title
Service of Energy Management Control Systems Recommendation (Ordinance S-44117)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Trane U.S., Inc., and Siemens Industry, Inc., to provide service on Energy Management Control Systems (EMCS) on an as-needed basis in an amount not to exceed $6,100,000 over the life of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide essential services necessary to maintain fast response times and optimum performance of the EMCS. Currently, the City has 25 facilities that have a Trane EMCS installed, and two additional sites have a Siemens EMCS installed. These facilities have large central plants with sophisticated control programs, and each system has products that are only manufactured and distributed through Trane and Siemens for their respective systems.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Determination Memo citing that there is only one source for the necessary goods and services for each system.
Contract Term
The initial contract term is three years. Provisions of the contract include an option to extend the term up to two years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of the contracts will not exceed $6,100,000, with an estimated annual expenditure of $1,220,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.