Title
Purchase of Steel Front Load Bins - Contract Recommendation (Ordinance S-44914)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Galfab, LLC to provide steel front load bins for the Public Works Department, in an amount not to exceed $947,700 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide steel front load bins in sizes of 2, 3, 4, 6, and 8 cubic yards for the solid waste collection program. Contractor shall provide new steel front load bins to replace bins that are beyond repair and to purchase bins necessary for new accounts requiring refuse and recyclable material collections.
Information
Invitation for Bid 19-SW-010 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the City on June 6, 2018. The offer was evaluated based on responsiveness to all specifications, terms and conditions, and lowest bid. The offer submitted by Galfab, LLC is deemed to be fair and reasonable based on the market and previous contract pricing.
Galfab, LLC: $189,540
Contract Term
The initial one year contract term will begin on or about Sept. 1, 2018, and end on Aug. 31, 2019. Provisions of the contract include an option to extend the term up to four additional years, in increments of up to one year, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value will not exceed $947,700, with an estimated annual expenditure of $189,540. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.