Title
Planning, Zoning, Plan Review, Permitting and Inspections Application - RFP 19-019 - Amendment (Ordinance S-49834)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 151139 with Accenture, LLP to modify scope of work and extend contract term. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $29,982,957.
Report
Summary
This contract will provide planning, zoning, plan review, permitting and inspections application software. This software supports the SHAPE PHX Project and replaces multiple existing Planning and Development Department land management applications. This is a continuation of a multi-year project to consolidate existing applications into one modern enterprise system that provides a single source for land management information. The new system will result in improved data quality; a better performing, fully supported and secure business application; opportunities to streamline processes; and the ability to quickly adapt to changes. In addition, the system offers scalability to adapt to future needs.
This request to extend the contract two years will allow for management of schedule changes affecting Release 2. The modification of scope adds Releases 3 and 4, as well as application maintenance and support along with Salesforce administration. The scope modification will result in an updated project plan and adjustments to the timeline and resource expectations to reduce staff over allocation during the project. The requested additional funds will allow for completion of this phase of the project.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through Oct. 31, 2028.
Financial Impact
Upon approval of $29,982,957 in additional funds, the revised aggregate value of the Accenture, LLP contract will not exceed $49,982,957. Total payment ordinance for the SHAPE PHX Project to include this contract (151139) and software licensing through Carahsoft contract (151147) will not exceed $61,582,957. Funds are available in the Planning and Development Department's Capital Improvement Program budget thru the Development Services Department Special Revenue Fund.
Concurrence/Previous Council Action
The SHAPE PHX Steering Committee:
- Recommended approval of this item on May 10, 2023.
The SHAPE PHX Executive Committee:
- Recommended approval of this item on May 10, 2023.
The City Council previously reviewed this request:
- Planning, Zoning, Plan Review, and Permitting Application Contract 151139 (Ordinance S-46102) on Oct. 16, 2019; and
- Planning, Zoning, Plan Review, and Permitting Application Contract 151139 (Ordinance S-47874) on Aug. 25, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and Development Department.