Title
Asphalt Binder Emulsion, Cold Mix and Hot Mix Asphalt Contract - RFQu 23-078 - Request for Award (Ordinance S-49835)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Brewer Cote of Arizona, Superior Supply, Inc., Musgrove Enterprises, LLC dba SealMaster Arizona, Crafco, Inc., and Calmat Co. dba Vulcan Material Co. to provide various asphalt materials to departments throughout the City. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $18,000,000.
Report
Summary
These contracts will provide cold and hot mix asphalt and emulsion binder material to departments throughout the City. The City utilizes these asphalt materials for regular maintenance and projects across various departments, including maintaining airport roadways, aircraft aprons, as well as patching and paving city streets. The asphalt emulsions are also used for asphalt preservation and are environmentally friendly, energy-efficient and cost-effective products.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
Five offerors submitted qualifications and were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following minimum qualifications:
Experience, Place of Business, and Capacity.
After reaching consensus, the evaluation committee recommends award to the following offerors:
- Brewer Cote of Arizona
- Superior Supply, Inc.
- Musgrove Enterprises, LLC dba SealMaster Arizona
- Crafco, Inc.
- Calmat Co. dba Vulcan Materials Co.
Contract Term
The contracts will begin on or about June 15, 2023, for a five-year term.
Financial Impact
The aggregate contracts' value will not exceed $18,000,000. Funding is available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.