Title
Water Services Department Pavement Restoration - Job Order Contracting Services - 4108JOC165 (Ordinance S-45046)
Description
Request to authorize the City Manager, or his designee, to enter into separate master agreements with two contractors, to provide Water Services Department Pavement Restoration Job Order Contracting (JOC) services for the Water Services Department. Further request to authorize execution of amendments to the agreement(s) as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $22.5 million for each master agreement.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The JOC contractors will be used on an as-needed basis to provide Pavement Restoration services, including but not limited to, arterial, major collector, minor collector and residential pavement overlay; implementation of the City of Phoenix Pavement Cut Ordinance including crack seal program, slurry seal program, micro seal program, mill and overlay; stripping application; trench backfill per Maricopa Association of Governments (MAG) specifications and City of Phoenix Supplement to MAG Section 336.3 and City of Phoenix Standard Detail P1200, including Aggregate Base Course (ABC) and/or Controlled Low Strength Material (CLSM) backfill, and other services as may be required. Additionally, the JOC contractors will be responsible for fulfilling Small Business Enterprise program requirements.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firms
Rank 1: ViaSun Corporation
Rank 2: Sunland Asphalt & Construction, Inc.
Additional Proposers
Rank 3: Cactus Asphalt, A Division of Cactus Transport, Inc.
Rank 4: VSS International, Inc.
Contract Term
The term of each master agreement is for up to five years, or up to $22.5 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement values for each of the JOC contractors will not exceed $22.5 million, including all subcontractor and reimbursable costs. The total fee for all services will not exceed $45 million.
Request to authorize the City Manager, or his designee, to execute job order agreements performed under these master agreements for up to $2 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the Water Services Department’s Operating budget. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.