Title
Deer Valley Airport Taxiway D - Engineering Services - AV31000089 FAA (Ordinance S-44131)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Trace Consulting, LLC (Trace) to provide design services, and possible construction administration and inspection (CA&I) services, for a new Taxiway D at Phoenix Deer Valley Airport (DVT), and to execute amendments to the contract within the Council-approved spending authority. The total fee for contract services will not exceed $1,110,000, including all subconsultants and reimbursable costs.
Further request authorization for the City Controller to disburse all funds related to this item. Further request authorization for the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to disburse funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, and railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The project consists of the design of a new Taxiway D to be located south of Taxiway C. The hold bars south of Runway 7R/25L are currently located 150 feet south of the runway centerline. The design standard is 250 feet. The standard cannot be met with the current taxiway configuration without impacting traffic on Taxiway C. The addition of Taxiway D, as recommended in the DVT Master Plan Update, solves this problem.
Trace's design services will include, but are not limited to, providing geotechnical engineering investigations; surveying; and preparing comprehensive plans, specifications, cost estimates, reports, and all other documents for bidding and construction of the project.
CA&I services will include, but are not limited to, reviewing shop drawings, issuing interpretations and clarifications, certifying contractor progress payments, conducting inspections, and preparing reports.
Procurement Information
Trace was chosen for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes (A.R.S.). According to A.R.S. title 34, the City cannot release the scoring of proposers until a contract has been awarded. Nine firms submitted proposals. The top three rankings are:
Trace Consulting, LLC: Ranked 1
C & S Engineers, Inc.: Ranked 2
Dibble and Associates Consulting Engineers, Inc.: Ranked 3
Contract Term
The term of the initial design services under the contract will be through Dec. 31, 2018. Contract work scope identified and incorporated into the contract prior to the end of the term of the contract may be agreed to by the parties, and work may extend past the termination of work in progress. No additional contract work scope changes may be executed after the end of the term of the contract.
Financial Impact
The total fee for contract services will not exceed $1,110,000, including all subconsultants and reimbursable costs.
Staff will execute the initial contract for design services for a not-to-exceed $740,000, including all subconsultants and reimbursable costs. Contract amendments may be executed for CA&I services or other contact services totaling an amount not-to-exceed the remaining $370,000, and will be reviewed and approved separately by the Budget and Research Department.
Staff anticipates reimbursement from the Federal Aviation Administration. The total amount of $1,110,000 is available in the Aviation Department's Capital Improvement Program Budget. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the end of the term of the contract.
Location
This project is at Phoenix Deer Valley Airport located at 702 W. Deer Valley Road.
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Mario Paniagua, the Aviation Department, and the City Engineer.