Title
Automatic Gate Maintenance and Repair - IFB 12-078 (Ordinance S-43860)
Description
Request to authorize the City Manager, or his designee, to extend Contract 4701000598 with Phoenix Fence Company until June 30, 2018 to allow time for a new solicitation. Further request authorization for the City Controller to disburse all funds in amount not to exceed $450,000, related to this item.
Report
Summary
Phoenix Fence Company provides the City of Phoenix with preventative maintenance and repair of automatic gates on an as-needed basis for citywide facility operations. The preventative maintenance and repair of automatic gates is critical to citywide operations to protect buildings. The additional funds are necessary to cover unforeseen automatic gate repairs and to extend the contract until June 30, 2018. The contract is utilized citywide with primary usage by the Public Works, Fire, and Water Services departments.
Financial Impact
With the $450,000 in additional funds, the contract's revised aggregate value through June 30, 2018 is now $2,155,000 and the revised estimated annual expenditure is $331,538. The Public Works, Fire, and Water Services departments are the majority users, and funds are available in each department's budget. The contract is available to all City departments.
Concurrence/Previous Council Action
This contract is the result of IFB 12-078 awarded by Formal Council Action on Jan. 4, 2012 Council agenda, with an initial three-year estimated contract expenditure of $715,000. Contract extensions have been exercised through Jan. 31, 2018 and the aggregate amount revised to $1,705,000 through Jan. 31, 2018.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.