Title
Itron Automated Meter Reading (AMR) Equipment Contract Extension (Ordinance S-43521)
Description
Request to authorize the City Manager, or his designee, to extend the contract with Itron, Inc., for purchase of Automated Meter Reading (AMR) hardware only, on a month-to-month basis, expiring Oct. 31, 2017, until a new combined hardware, hardware maintenance, software, and software maintenance contract is finalized and awarded. Further request to authorize the City Controller to disburse the funds for purposes of this ordinance.
Report
Summary
Itron, Inc., was selected and contracted after the City initiated the Citywide AMR retrofit program. Itron, Inc., equipment, software, and maintenance are proprietary and not available to the City of Phoenix from any other supplier.
Current contract No. 131987 was extended to April 30, 2017, in anticipation of concluding negotiations for a new combined contract award. The Water Services Department and Itron, Inc., are currently negotiating considerations for the new combined contract. To avoid a lapse in coverage for the current hardware contract, approval of this request will provide the time necessary to resolve contract considerations. The equipment included in the current contract includes mobile laptop devices, hand-held reading devices, encoder radio transmitters and associated components.
Contract Term
The original contract began Sept. 15, 2011, with provisions of the contract including options to extend the term up to five years. The last contract extension was approved Nov. 30, 2016, and effective to April 30, 2017.
Financial Impact
The estimated six-month cost, based on historical trends and upcoming requirements, will be approximately $750,000. Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.