Title
Phoenix Sky Harbor International Airport Terminal 3 North Concourse 2 Package 1 Airfield Services - Engineering Services Amendment - AV08000086 FAA (Ordinance S-50679)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 158105 with Kimley-Horn and Associates, Inc. to provide Construction Administration and Inspection Services for the Phoenix Sky Harbor International Airport Terminal 3 North Concourse 2 Package 1 Airfield Services project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $909,000.
Report
Summary
The purpose of this project is to reconstruct an airfield vehicle and pedestrian access gate to replace the existing Gate 141, redevelop the American Airlines mail sort facility named C-Point, and improve the vehicle service roads to provide inter-terminal passenger bus service between Terminal 3 and Terminal 4 of Phoenix Sky Harbor International Airport.
This amendment is necessary for Kimley-Horn and Associates, Inc. to provide construction administration and inspection and other services as required for a complete project. This is a multi-phased project that will span several years in order to align with Federal Aviation Administration grant funding availability. This amendment will provide additional funds to the agreement.
Kimley-Horn and Associates, Inc.’s additional services include, but are not limited to: upload and archive of all project related documentation into the City’s Project Management System; perform reviews and provide input on sustainability evaluation criterion relative to City standards and Aviation Department goals; review and certify Construction Manager at Risk's (CMAR) progress payments; prepare and submit Leadership in Energy and Environmental Design report confirming construction practices comply with contract documents and specifications; review and validate entitlement of CMAR’s proposed potential change notifications and change orders and submit recommendations to the City; participate in weekly cost/credit change review meetings with third party estimators; prepare and submit punch list and record documents; review and comment on closeout documentation, which includes CMAR’s as-built documents to incorporate into project record documents; participate in the 11.5 month warranty inspection; notify contractor and owner of any unsafe conditions observed at the construction site; and provide other services as needed for a complete project.
Contract Term
The term of the agreement amendment remains unchanged from the initial issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial agreement for Engineering Services was approved for an amount not to exceed $3,636,000 including all subconsultant and reimbursable costs. This amendment will increase the agreement by an additional $909,000 for a new total amount not to exceed $4,545,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates partial grant funding for this project. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Engineering Services Agreement 158105 (Ordinance S-49588) on April 19, 2023; and
- Construction Manager at Risk Preconstruction Agreement 158107 (Ordinance S-49590) on April 19, 2023.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.