Title
Airport Planning On-Call Consulting Services - Fiscal Years 2018-2021 (Ordinance S-44787)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the 17 firms listed below to provide planning on-call services for the Aviation Department, on an as-needed basis, from July 1, 2018 through June 30, 2021. The fee for services for Major On-Call Services will not exceed $1 million for each contract, and will not exceed $300,000 for each contract under Airspace and Land Use, Business, Communication and Technology, Design, and Environmental, as indicated below. Further request authorization for the City Controller to disburse all funds related to this item. The total fee for all contracts will not exceed $7.2 Million.
Additionally, authorization is further requested for the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design and construction of the project and to include disbursement of funds. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The selected firms' services will include, but are not limited to: a range of airport planning functions and analysis related to business management; design services; environmental planning; land use; airspace; communication; and technology. These services will be provided to the City of Phoenix Aviation Department Planning & Environmental Division in support of the planning and operation of the City's three airports: Phoenix Sky Harbor International Airport, Deer Valley Airport and Phoenix Goodyear Airport.
Procurement Information
Seventeen firms were chosen using a qualifications-based selection process according to section 34-604 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City may not release the scoring of proposers until a contract has been awarded. Thirty-four firms submitted proposals. The top ranking firms in each category follow:
Major On-Call Services - Top 3 firms selected ($1 million each contract)
HNTB Corporation: Rank 1
Landrum & Brown, Incorporated: Rank 2
Ricondo & Associates, Inc.: Rank 3
Kimley-Horn and Associates, Inc.: Rank 4
AECOM Technical Services, Inc.: Rank 5
Airspace and Land Use - Top 2 firms selected ($300,000 each contract)
Intervistas Consulting, Inc.: Rank 1
Matrix Design Group, Inc.: Rank 2
Kimley-Horn and Associates, Inc.: Rank 3
Leighfisher, Inc.: Rank 4
Business - Top 3 firms selected ($300,000 each contract)
Leighfisher, Inc.: Rank 1
HDR Engineering, Inc.: Rank 2
Airbiz Aviation Strategies Ltd.: Rank 3
Arora Engineers, Inc.: Rank 4
Tax Roof, LLC DBA JT Project Management Office: Rank 5
Communication and Technology - Top 3 firms selected ($300,000 each contract)
Coffman Associates, Inc.: Rank 1
Woolpert Consultants, Inc.: Rank 2
PSM Squared, Inc.: Rank 3
Arora Engineers, Inc.: Rank 4
Aztec Engineering Group, Inc.: Rank 5
Design - Top 3 firms selected ($300,000 each contract)
Trace Consulting: Rank 1
Kimley-Horn and Associates, Inc.: Rank 2
Dibble & Associates Consulting Engineers, Inc.: Rank 3
HDR Engineering, Inc.: Rank 4
Premier Engineering Corporation: Rank 5
Environmental - Top 3 firms selected ($300,000 each contract)
Logan Simpson: Rank 1
SWCA Environmental Consultants: Rank 2
Desert Archaeology, Inc.: Rank 3
Aztec Engineering Group, Inc.: Rank 4
Coffman Associates, Inc.: Rank 5
Contract Term
The term of each contract is for three years, or up to the contract limit, whichever occurs first. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The total fee for all contracts will not exceed $7.2 million. The contract value for each Major On-Call Services contract will not exceed $1 million, and will not exceed $300,000 for each contract for Airspace and Land Use, Business, Communication and Technology, Design, and Environmental, as indicated above, including all subconsultants and reimbursable costs. Funding is available in the Aviation Department's Capital Improvement Program and operating budgets. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.; Phoenix Deer Valley Airport, 702 W. Deer Valley Road; and Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8, Out of City.
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Mario Paniagua, the Aviation Department, and the City Engineer.