Title
Fiscal Year Reconciliation with Regional Public Transportation Authority for Purchase of Fixed Route Transit Service for Fiscal Year 2018-19 (Ordinance S-46139)
Description
Request to authorize the City Manager, or his designee, to enter into a contract change order for Contract 143071 with the Regional Public Transportation Authority (RPTA) to make a year-end reconciliation payment in an amount not to exceed $85,815 for local bus service operated within Phoenix. Further request authorization for the City Controller to disburse the necessary funds.
Report
Summary
An intergovernmental agreement (Contract 143071) between the RPTA and the City of Phoenix was originally approved by City Council commencing on July 1, 2016, and continuing through June 2036. A contract change order is executed each fiscal year to authorize the funding for each year’s service, with Phoenix determining the level of service to be operated within its boundaries. Transit services are customarily purchased and sold between regional entities where adding service or continuing an existing bus route is most economical. Phoenix also sells service to the RPTA on multiple routes.
On April 4, 2018, City Council authorized payment to the RPTA for Phoenix's portion of bus service on routes 30 (University Drive), 45 (Broadway Road), 56 (Priest Drive), 61 (Southern Avenue), 77 (Baseline Road), 108 (Elliot Road/48th Street), 140 (Ray Road), and 156 (Chandler Boulevard) for fiscal year 2018-19. The end-of-year reconciliation of revenues and expenditures provided by the RPTA reflect actual expenses of $7,674,594, resulting in an additional $85,815 due to the RPTA. Public Transit Department staff has reviewed the reconciliation and determined it to be accurate.
The changes in final expenses were the result of:
- Updated costs per mile;
- Actual fares collected to offset transit expenses; and
- Updated federal preventative maintenance credits received.
Financial Impact
The total amount of this change order will not exceed $85,815. Funds are available in the Public Transit Department's operating budget in the Transportation 2050 Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.