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File #: 22-1725   
Type: Resolution Status: Adopted
Meeting Body: City Council Formal Meeting
On agenda: 6/14/2023 Final action: 6/14/2023
Title: Resolution to Conduct a Second Bid Process for Hedgepeth Waterline Improvement District - WS85503001, ID 1309 (Resolution 22130)
District: District 1
Attachments: 1. Attachment A - Hedgepeth Waterline ID Preliminary Boundary Map

Title

Resolution to Conduct a Second Bid Process for Hedgepeth Waterline Improvement District - WS85503001, ID 1309 (Resolution 22130)

 

Description

Request City Council to approve a Resolution to initiate a second bid process for waterline improvements for the Hedgepeth Waterline Improvement District.

 

Report

Summary

The Hedgepeth Waterline Improvement District is bounded by 51st to 43rd avenues from Loop 101 to Pinnacle Peak Road (Attachment A) and includes installation of a distribution waterline for project WS85503001 (ID 1309). The Improvement District was approved by City Council through an amended Ordinance of Intention (S-48327). Only one bid was received in this call, and the $6,173,189 bid received was significantly higher than the estimate of $3,600,000. The City subsequently re-balloted the property owners, and they voted in favor of the City conducting a second bid process.

 

Financial Impact

The most recent cost estimate for the Hedgepeth Waterline Improvement District is $6,173,189 based on the one bid that was received, which includes final design, right-of-way, construction and administration costs. Any bids received in the second bid process are not to exceed the approved amended Ordinance of Intention amount of $3,600,000. The estimated participation from the City of Phoenix is $1,090,000.

 

Funding is available in the Water Services Department's Capital Improvement Program budget.

 

Concurrence/Previous Council Action

The City Council approved:

  • The Ordinance of Intention to form the Hedgepeth Waterline Improvement District (Ordinance S-45902) on July 3, 2019;
  • The amended Ordinance of Intention (Ordinance S-48327) on Feb. 16, 2022; and
  • The Resolution to proceed with construction and order a call for bids (Resolution 22033) on June 15, 2022.

 

Public Outreach

  • October 2017 - All affected property owners were petitioned and 76.2 percent approved the request to form the improvement district.
  • April 2018 - All affected property owners were balloted and 73.6 percent supported the waterline improvement project.
  • July 11, 2019 (first Thursday after Ordinance approval) - Ordinance of Intention was published in the Arizona Business Gazette.
  • July 18, 2019 (first Thursday following first publishing) - Ordinance of Intention was published in the Arizona Business Gazette.
  • Aug. 9, 2019 - Ordinance of Intention was posted every 300 feet within the proposed improvement area.
  • Aug. 27, 2019 - Legal protest period for the Ordinance of Intention to form the Improvement District expired with no protests filed.
  • May 11, 2020 - City of Phoenix mailed an updated cost letter to all affected property owners.
  • April 2021 - City of Phoenix mailed ballots to all affected property owners to determine the level of support for the proposed improvements.
  • July 2021 - City of Phoenix mailed ballots to all affected property owners to determine the level of support for the proposed improvements given the increased cost estimate of $3.6 million.
  • Sept. 14, 2021 - City of Phoenix mailed a letter to all affected property owners explaining the ballot results that showed 68.6 percent of the property owners supported the revised project, with eight property owners who rejected the proposed improvement district and four who did not respond to the ballot.
  • Jan. 12, 2022 - City of Phoenix mailed a letter to all affected property owners informing them of the Feb. 16, 2022, City Council hearing for the Amended Ordinance of Intention.
  • Oct. 7, 2022 - City of Phoenix mailed ballots to all affected property owners to determine the level of support for the proposed improvements given the increased cost estimate of $6.2 million.
  • Feb. 16, 2023 - City of Phoenix mailed ballots to all affected property owners to determine the level of support for conducting a second bid process with bids not to exceed the approved amended Ordinance of Intention amount of $3.6 million.
  • April 14, 2023 - City of Phoenix mailed a letter to all affected property owners explaining the ballot results that showed 61.5 percent of the property owners were in favor of the City conducting a second bid process. The results consisted of 16 parcels in favor, six parcels opposing and four that did not respond to the ballot.

 

Location

The waterline improvement district includes single-family residences and one commercial business located within an area generally bounded by 51st to 43rd avenues from Loop 101 to Pinnacle Peak Road.

Council District: 1

 

Department

Responsible Department

This item is submitted by Deputy City Managers Alan Stephenson and Ginger Spencer and the Street Transportation and Water Services departments.