Title
100 W. Washington Renovation - Owner's Representative Services Amendment - CP10500007 (Ordinance S-51004)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 157076 with Rider Levett Bucknall LTD to provide additional Owner's Representative Services for the 100 W. Washington Renovation project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $700,000.
Report
Summary
The purpose of this project is to provide a replacement facility for the current police headquarters, which is obsolete and insufficient at 156,000 square feet. The current headquarters was built when Phoenix had one-third its current population.
This amendment is necessary because a Needs Assessment completed in 2019 anticipates 470,000 square feet of space is needed to accommodate the long-term needs of the City's police headquarters functions. The renovated 100 West facility will provide functional, efficient space that caters to the unique needs of the dedicated staff who provide 911 and other police services to the community.
This amendment will provide additional funds to the agreement.
Contract Term
The term of the agreement remains unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial agreement for Owner's Representative Services was approved for an amount not to exceed $3 million, including all subconsultant and reimbursable costs. This amendment will increase the agreement by an additional $700,000, for a new total amount not to exceed $3.7 million, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Phoenix Convention Center Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Owner's Representative Services Agreement 157076 (Ordinance S-48995) on Sept. 21, 2022;
- Architectural Services Agreement 157077 (Ordinance S-49013) on Sept. 21, 2022;
- Construction Manager at Risk Services Agreement 157078 on Sept. 21, 2022; and
- Construction Manager at Risk Services Agreement 157078 Amendment pending June 12, 2024 agenda.
Location
100 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers John Chan and Alan Stephenson, the Phoenix Convention Center Department, and the City Engineer.