Title
Hufcor, Inc. - Requirements Contract - IFB 19-007 (Ordinance S-45383)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hufcor, Inc. to provide operable wall maintenance and repair for the Phoenix Convention Center Department (PCCD). The five-year aggregate value of the contract will not exceed $400,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
PCCD will use services under this contract to provide inspection, maintenance and repair services for operable walls in the South, West, and North buildings on an as-needed basis. Operable walls are used inside meeting rooms and exhibit halls to divide the space into multiple sections, which provides greater versatility of the space. Services include labor, transportation, supplies, materials, parts, tools, machinery, lifts, employee safety equipment, equipment lubricant, and supervision.
Procurement Information
IFB 19-007 was conducted in accordance with Administrative Regulation 3.10. There was one offer received by the PCCD Financial and Procurement Services section on December 3, 2018. The offer was evaluated on price, responsiveness to specifications, and responsibility to provide the required services. The price was determined to be fair and reasonable. The solicitation notification was publicly posted and available for download from the City's website.
The vendor's offer is as follows: Hufcor, Inc. - $56,725 as needed.
Contract Term
The five-year contract term will begin on or about March 1, 2019.
Financial Impact
The five-year aggregate value will not exceed $400,000, with an annual estimated expenditure of $80,000, including contractor lift equipment costs and additional hourly labor rate services. Funding is available in the Phoenix Convention Center Department Operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.